Riverpointe Homeowners Association Post Budget Meeting Board of Directors Meeting Minutes

November 15, 2023

1) Call Meeting to Order 730 pm (Felicity)

2) Attendance and verification of quorum--all 3 directors present, Felicity, Criss and Lionel

3) Reading/Approval of Minutes from Mar 27, 2023 --Motion made by Lionel seconded by Criss and carried to ratify unanimously

Motion made by Felicity, by Criss seconded and carried to ratify votes passed and failed without a meeting via unanimous consent passed unanimously:

Passed Voting Results Report - 2023-03-28 to 2023-11-16
Account Name    Issue    Date Voted    Issue Title
Riverpointe    18159    4/19/2023    Aardvark Bark $3032 Before 2/28, $3575 After--Pl Tx
Riverpointe    11420    4/19/2023    Lienwarn-Ppreq-Nopmt-Vote2lien-Vote4coll-Votelastchltr-Vote2cntrpp-Fcvote-Injrelf-Ppreq-Attnyrec
Riverpointe    18559    4/19/2023    $665 In Fines Requested To Be Waived, Issues Resolved After Long Term
Riverpointe    18099    4/19/2023    Park Tree Is Dead And Needs Removal $770 Pac Arb
Riverpointe    16940    4/26/2023    House Needs Painting, If Changing Color Seek Acc Request--Ext Requ To June 1-Need To Finish At Peak
Riverpointe    18222    4/26/2023    ACC Request- Tree Removal - Awaiting City Determination If Is St Tree
Riverpointe    16940    5/16/2023    House Needs Painting, If Changing Color Seek Acc Request--Ext Requ To June 1-Need To Finish At Peak
Riverpointe    18651    5/24/2023    ACC Request Backyard Planter Change
Riverpointe    18648    5/24/2023    ACC Request For AC
Riverpointe    18650    5/24/2023    Retro ACC Request For AC
Riverpointe    16784    5/24/2023    Unauth Removal Of St Tree, Must Be Repl W Min Caliper Tree To City Specs-Vote On Tree Type
Riverpointe    18664    5/24/2023    Homeowner Requests Late Fee Waiver
Riverpointe    18663    6/4/2023    ACC Request Grass On Side Yard
Riverpointe    18388    6/4/2023    Tree Topped Without ACC Approval, Possible Street Tree, HO Req. Ext To 02/2024-Re-Eval Vote
Riverpointe    6095    6/7/2023    Nxt Stps-Lstch Ltr-Sttl Ofr-Vtltrcall-Equsrch-Hold2mar22-Vtlstchnc-6Mohold-Perslawst-Garnishvote
Riverpointe    19241    7/20/2023    ACC Landscape Change Removal Of Plants, Repurpose Of Bricks.
Riverpointe    19934    8/11/2023    2023 Reserve Study For Board Approval
Riverpointe    6095    8/21/2023    Nxt Stps-Lstch Ltr-Sttl Ofr-Vtltrcall-Equsrch-Hold2mar22-Vtlstchnc-6Mohold-Perslawst-Garnishvote
Riverpointe    17604    8/23/2023    Driveway Patch Doesn't Match--Approved By Board
Riverpointe    19594    8/23/2023    2022 Tax Year 1120H For Board Approval And Then President Signature
Riverpointe    19818    8/23/2023    Vote To Update Collection Policy $255 Sound Legal
Riverpointe    19792    8/23/2023    Park Tree Against Homeowner's Home--Pac Arb $385.35 Vs Tims $373.58
Riverpointe    20277    8/23/2023    Front Right Entrance And Median Irrigation Repairs Needed Mr Rain $1652
Riverpointe    20257    8/28/2023    ACC Roof Replacement-Certainteed Presidential Charcoal Black
Riverpointe    18721    9/21/2023    Tree Topped Without Approval--Vote To Establish Policy On Removal And Replacements
Riverpointe    5091    10/2/2023    Repaint Needed-Ext Per SLP-Consult Reqd-Out Of Std-Will Need To Be 2 Std Next Time Painted
Riverpointe    20293    10/2/2023    Updated Collections Policy DRAFT For Approval
Riverpointe    20516    10/2/2023    Vote To Approve Cost Of Sending A Card To All Owners About Topping Trees-Vote To Approve Verbiage
Riverpointe    19807    10/2/2023    $1,034.19 In Arrears, L And C Warning-Vote To Send To Coll And Lien At Slp- PP And Waivers Req
Riverpointe    17105    10/2/2023    Lienncollwarn-Vote4slpdemnlien-Vote2hold-Vote4perssuit (Passed) Vssmclaims-Vote4anyfeewaiver
Riverpointe    20280    10/2/2023    Bark I St Beds And Reno Circles-Tims $542 Pl Tx N Preemergent And Aardv Red Bk $2500 Pl Tx
Riverpointe    19806    10/2/2023    $1,121.71 In Arrears Needs Lien And Collection Warning--Vote For Lien And Coll With SLP
Riverpointe    20515    10/2/2023    Retro ACC For Replacement Retaining Wall To A More Modern One
Riverpointe    19805    10/5/2023    $1420.85 In Arrears Need Lien And Collection Warning-Vote For Coll And Lien Via Slp
Riverpointe    20581    10/6/2023    2024 Mgt Rec Budget, Meeting Notice And Agenda For Board Approval
Riverpointe    17105    10/11/2023    Lienncollwarn-Vote4slpdemnlien-Vote2hold-Vote4perssuit (Passed) Vssmclaims-Vote4anyfeewaiver
Riverpointe    20643    11/3/2023    2023 Mgt Contract Update - New Contract In Effect Nov 1, 2023
Riverpointe    19513    11/6/2023    Mow Lawn
Riverpointe    20283    11/6/2023    Fence Replaced, Gate Out Of Standard, HO Requesting Extension To 5-27-24
Riverpointe    20695    11/6/2023    Request For Late Fee Waiver - No Reason Given
Riverpointe    20452    11/6/2023    Repair Estimate For Drainage Top Grade $29,357.28 From Reserves
Riverpointe    20516    11/10/2023    Vote To Approve Cost Of Sending A Card To All Owners About Topping Trees-Vote To Approve Verbiage

Failed Voting Results Report - 2023-03-28 to 2023-11-16
Account Name    Issue    Date Voted    Issue Title
Riverpointe    17843    3/28/2023    Retro ACC 4Windows, Requ To Waive Fines And Late Fees-Declined - Appeal Vote-Decl Until Repaired
Riverpointe    18744    6/4/2023    Upper Gutter Is Damaged

4) Reports of Officers: President, Vice President, and Treasurer

• None, reviewed in town hall prior

• None

7) New Business

• The following issues were voted on and passed unanimously:
  • 19807 Payment plan approved with conditions
• Discussion regarding retro ACC for retaining wall along sidewalk, board to discuss further to come up with options and report to owner
• Board voted unanimously to give manager discretion on waiving late charges as a courtesy waiver one-time only in certain situations when mgt determines it is warranted. 
• Team voted unanimously to allow bark company to complete the rest of neighborhood they missed in 2024 (barked wrong areas that would have been done in 2024) if they will delay entire billing to 2024 so it falls in the intended budget year.
• Tim's to complete the cleanup of entry fence line and dead flowers prior to barking. Board approved expenditure.

8) Next BOD Meeting:  

Immediately following annual meeting In Mar 2023

9) Next HOA Meeting: 

March 2023, TBD, Annual Meeting

10) Executive Session if required (Board Members/PM Only) -- None required

• Delinquencies/Aging Report/Fines/Liens (Actions Proposed and/or Taken)
• Homeowner Payment Plans (Status)

11) Motion to Adjourn Meeting at 8pm--Felicity adjourned