Sunnybrook Board of Directors Meeting Minutes
July 24, 2023
1.
Meeting called to order at 6:09 pm by Adam, President
Attendees – Adam, Randy, Stephany and Jonathan
Agenda:
- Meeting notes for July 9th amended meeting were accepted by the board.
- Monument discussions
- 3 quotes were received from 3 vendors for pavers and turf.
- Vote was held to accept the bid from Devine Creations for Pavers
- Randy will work with Zac on the color of the paver color, layout and scheduling.
- Adam will oversee the work.
- Plan is to have the work done in August timeframe.
- Long Fence
- Adam said it appears to be a few sections that may need to be repaired/replaced.
- Vote was held to get a quote and if $1000 or less go with the repair to delay replacing the whole fence.
- Graffiti needs to be painted over. Randy has the paint and Adam said he would paint.
- Lower fence – Jonathan asked if the lower fence was repaired or painted to match the upper fence.
- The underlying question is who does the fence belong to?
- Discussion will be tabled until next year.
- New Board Member
- Suzy Newbury will be joining the board in September timeframe as “Member at Large”
- We will see if she wants to assist the compliance committee.
- Compliance Committee
- Lisa Lyman is currently the only one doing the write-ups. 1 volunteer moved out of the neighborhood and the other two don’t want to take photos.
- Marlene will start assisting with the write-ups.
- Jonathan will engage the other two members to see if they want to continue being on the board or drop out?
- Proposal was made about having more communication between the board and the neighborhood about what the board is doing.
- Discussion was on frequency – will try quarterly.
- 1st one to be made available for the NNO August 1st
- Marlene will prepare the newsletter for the board to review before that evening.
- Each quarter a vote will be held in the Issue Management website for approval for postage to mail a hard copy to the neighborhood as well as email it out to the neighborhood.
- Votes were held and approved for the quarterly newsletter.
Meeting was adjourned at 7:12 by Adam.
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